Paper submission and registration

Paper submission and registration both use CMT. Paper registration is performed by registering as a user with CMT and entering a paper title and abstract. This will result in the allocation of a "paper ID", which indicates registration is completed and should be used in preparation of the review copy. Please be sure to read both the formatting instructions and policies before submission. Some common questions about submission are addressed in the FAQs.

In order to have your paper considered you must also register your paper with the CMT submission system by 11:59pm UK time (GMT+1), 26th April 2012 to assist reviewer allocation.

Please submit a title and draft abstract (text only in CMT, not the full pdf abstract) by this time, although you will still be able to make edits and upload new paper drafts until the final deadline.

Submitted papers should be prepared according to the published specification for formatting and style.


Formatting your paper

A complete paper should be submitted in according to the formatting style. The length should not exceed 9 pages excluding the author list and references (i.e. measured from the top of the abstract to the top of the reference list. Any appendices must precede the reference list.)

Submitted (review) paper

Papers submitted for review (deadline) should be anonymous and instead include the paper ID as allocated by CMT upon registration of the paper. The addition of line numbers (automatic in the LaTeX template) should be included, in order to facilitate the review process.

Typesetting

Typesetting should preferably be done using the PDFLaTeX system (part of all modern LaTeX distributions). However, submissions prepared in Microsoft Word or OpenOffice will be accepted. We provide templates:

Supplementary Material

Authors may optionally upload supplementary material, which may include:

  • videos to showcase results/demo of the proposed approach/system,
  • images and other results in addition to the ones in the paper,
  • anonymized related submissions to other conferences and journals, and
  • appendices or technical reports containing extended proofs and mathematical derivations that are not essential to the understanding of the submitted paper.

BMVC encourages authors to submit videos using an MP4 codec such as DivX contained in an AVI. Also, please submit a README text file with each video specifying the exact codec used and a URL where the codec can be downloaded.

The authors should refer to the contents of the supplementary material appropriately in the paper. Note that reviewers will be encouraged to look at it, but are not obligated to do so. Note also that there will be a prize prize for the best video/demo.

Paper policies

 

By submitting a manuscript to BMVC, the authors guarantee that it has not been previously published (or accepted for publication) in substantially similar form. Furthermore, no paper which contains significant overlap with the contributions of this paper either is under review at the moment of submission or will be submitted during the BMVC 2012 review period to any of the following: another conference, a workshop, or a journal. The authors also attest that they did not submit substantially similar submissions to BMVC 2012. Violation of any of these conditions will lead to rejection.

Author's Responsibilities:

If there are papers that may appear to violate any of these conditions, it is the authors' responsibility to (1) cite these papers (preserving anonymity), (2) argue in the body of your paper why your BMVC paper is non trivially different from these concurrent submissions, and (3) include anonymized versions of those papers in the supplemental material.



Instructions for submission of camera ready papers


The final version of the paper should add any information removed to anonymise the paper and remove any line numbering added for the review process. Please do take into account the comments from the reviewers and meta-reviewers when preparing your paper. Papers should be prepared according to the published specification for formatting and style. The length should not exceed 9 pages excluding the author list and references (i.e. measured from the top of the abstract to the top of the reference list. Any appendices must precede the reference list.)

Authors of accepted papers should have uploaded both the final version of their paper and the associated one-page extended abstract by 1 August via the BMVC 2012 CMT site

Extended Abstracts

As more conferences move to online-only proceedings, conference attendees often complain that they miss having the physical proceedings as something to refer to during the conference. It is not always convenient to open one's laptop and read the papers, nor is it easy to "flip through" the proceedings. BMVC gives attendees the best of both worlds by supplying a book of extended abstracts printed in high-quality colour as well as the online proceedings.

It is therefore required that all accepted papers are accompanied by a camera-ready "one-pager" for inclusion in the extended abstracts book. The one-pager is a great opportunity to allow the audience to see the essence of your paper, encouraging them to attend the talk or visit the poster. For example, see bmvc_abstract.pdf which took less than an hour to prepare and provides a valuable summary of the full-length paper. It is recommended that the authors devote some effort to preparing this summary, as it is rather different than just writing an abstract. For one thing, equations, figures, and references are encouraged and useful (see the provided example, and abstracts from BMVC 2009).


Instructions for Presenters

Oral presentations

Talks are 20 minutes long including questions. The usual AV facilities will be provided. All presentations will be filmed and made available on-line after the conference.

Poster presentations

You will have a space 3' wide by 4' tall (measurements are approximate). This is ideal for an A0 portrait poster.

If you require local printers then Surrey Design and Print charge 34 GBP and can be contacted at design&print@surrey.ac.uk to find out lead times.

Velcro pads and pins will be provided for affixing posters to the display boards.



Frequently asked questions


Q.  Can I submit supplementary material, if so how and when?
A.   Yes, the deadline for supplementary material is the same as the full paper deadline. Once you have uploaded a pdf of your paper you will see the option to upload supplementary material.

Q.  Do I need to submit an abstract.pdf by the title/abstract deadline 26th April 2012?
A.   No, the abstract.pdf included in the template is needed only if your paper is accepted. For the deadline on the 26th April we only require your paper title and a short text abstract to allow us to make an initial reviewer assignment.

Q.  Where do I find the submission number to enter at the top of the LaTeX template?
A.   The submission number is provided when you first register the paper with the CMT submission system.

Q. When I compile the example paper it looks strange/ the figures don't appear / it appears shifted towards the top right of the page. What is wrong?
A. It sounds like you are compiling the paper with LaTeX. Instead you should compile with PDFLaTeX which will resolve all of these problems.

Q. Is there a Microsoft Word template?
A. Yes. Authors are encouraged to use the LaTeX template. However, submissions prepared in Microsoft Word will be accepted.

Q. Which format should I prepare my poster in?
A. The poster should be A0 portrait. There are no further style restrictions e.g. templates for posters at BMVC.